Track Billable Hours Customer QuickBooks

select the service
select the customer

Managers can transfer this employee time data to various payroll software such as QuickBooks, ADP, or OnPay, and pay their employees directly via these integrations. If the employee is out of the network area, the offline time tracking feature stores all the data on the employee’s device. Once they’re back online, the tool syncs their timesheet data to the office.

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With better information and reports, you will make better business decisions, spend less time trying to understand the numbers, and more accurately forecast labor costs. As a firm, you can increase your billable hours and help your clients get a truer sense of where they are spending their money. By tracking billable hours in QuickBooks Pro, you can avoid confusing lost pay stubs, Excel sheets, or other third-party integrations. To track the time, you are required to enter the time in QuickBooks Pro and then create a Timesheet. You can repeat the same procedure for other employees if required.

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To make sure that QuickBooks’ time-tracking features are turned on before you start, click the button next to Yes under Do you track time? Specify the First Day of Work Week by opening that drop-down list. If you know that all your time entries will be billable, click in the box in front of that statement. Here’s what you need to know about tracking billable hours using the desktop version of QuickBooks, which is called QuickBooks Pro.

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You can use all the time you would have spent on those things as you like. Sometimes, many individuals give a hand on different tasks. However, when these projects collide, they realize that they have been handling a lot.

Any premium time tracking software must have such a feature. Startups, small and medium-sized businesses find this model very convenient. The time tracking software subscription prices are very low. Any business seeking to make more out of their time can afford them. Arguably, they have little resources, including money, time, or staff. If nonprofits consider using time tracking tools in their endeavors, they can boost productivity and efficiency.

Therefore, considering tracking your workers’ performance helps pay them what they deserve. Thus, the initial benefit of all time tracking software is the potential of getting goal metrics, which can be worked on to optimize and improve the processes in your business. Time tracking software plays an integral part in boosting business productivity. Some areas that should consider using these tools are government organizations, large enterprises, small businesses, nonprofit organizations, freelancers, and teachers, among others.

You can press the “Yes” button if you want to allow it. Doing so, the hours will be added automatically to the payroll timesheet of an employee. Timesheet allows you to enter details such as time, week, customer, in an organized column of the timesheet.

Data Not Linked to You

A good time tracking software must be able to generate specific reports for each team. The reports are then disseminated across those in charge. Clinging to such capacity from different personnel like admins and managers allows you to relate closely to your workers, which, in turn, helps develop good working relationships. The reports can be leveraged by team leaders to modify performance as required. Accurate time tracking enables project managers and heads of the HR department to monitor and estimate the project completion time. The managers can also monitor the employees’ performance capacity, based on the size of the teams, and the time taken against the project progress level.

Time tracking gives you reliable information, including the employee’s start time and a project’s details and scope. With QuickBooks, employees can log their time on a task from anywhere with internet access. You can provide entry-only access, so they see only the information they need.


Clockify can also track the GPS location of your on-field workers while they’re on the go, providing you with the data to better manage your employees’ schedules. Enter a brief Description in that box and your hourly charge–to the customer–in the field to the right ofRate. Click the down arrow in the field next to Tax Code to select the item’s taxable status. Click the down arrow in the field under Type to see your options here. There are many, ranging from Service to Inventory Part to Sales Tax Group. In the field under Item Name/Number, enter a word or phrase and/or number that describes the service, and that won’t get confused with another.

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You may want to leave this unchecked if you bill customers at a different hourly rate than you pay your employees and subcontractors. Usually, money flows from your customers to your business. But there may be times when you have to purchase items for a job whose costs will eventually be reimbursed. Or you, or an employee, might spend time providing services for customers and get paid for those hours by your company before you receive payment from the responsible party.

Best App and Time Tracking Service! Amazing fast Customer service

With ClickTime’s microsoft 365 developer podcast integrations, you’ll ensure your entire team is using up-to-date information is quickly exchanged between both systems. You can use Clockify to upload company policies, request and approve time-off requests, and manage vacation days for your employees. If you have any further questions on tracking time in QuickBooks and how to use this tool to help run your business feel free to contact me.

Most of the time, line items that appear in QuickBooks invoices are items that you describe in the Item list and then quantify directly in the invoice. In some service businesses, however, you may actually sell many units of the same item. A lawyer may sell hours or partial hours of legal advice, and that time may be all that she sells. A CPA may sell hours of consulting, accounting, or tax preparation work. A law firm might use practice management software that includes built-in time-tracking software. Accounting software like FreshBooks also includes time-tracking features.

This is probably the most obvious and the most difficult way to increase your billable hours. Stop goofing off during business hours and you may be amazed to see how much your billable hours increase. You calculate utilization by dividing the total hours worked during the year by billable time. To select the first day of the work week, use the dropdown and select the day to begin each work week.

quickbooks time

Track project performance and assess project profitability in real time. Compare projects, months, and clients, and discover opportunities to skyrocket profits. This button displays the currently selected search type.

QuickBooks Time Tracking also accurately tracks time and GPS points then automatically syncs when back in service, making it a better alternative to geo-fencing. With Time Tracking, you can track time worked by your employees and contractors. You can easily assign a particular activity to a project or customer, and choose whether to bill your customers for the activity. Underbilling is a frequent problem for businesses who bill by the hour.

Are you aware that around 0.33% of employees waste up to 2 hours per day at the workplace? This figure alone is astonishing, especially to the employers. As an entrepreneur, you may consider changing your way of doing business to help avoid such cases. Thanks to time tracking software, businesses can boost effectiveness and increase productivity. TSheets provides a time clock kiosk for recording the time entry. It also has a GPS tracking feature on the mobile app, which allows your employees to track time on the go.

Leverage Customized Data Exports

This enables you to manage costs effectively and have the right amount of time reserved for the project. Time Doctor is more than just a basic time tracker, it can also monitor your employees’ productivity during work hours, which makes it a better Harvest and TSheet alternative. Pricing is a key deciding factor when selecting any time tracking tool. Employees can use the QuickBooks Time mobile app to clock in and out, track Paid Time Off and sick days, add notes, and even attach images to their timesheet.


The most common requirements are usually a Windows or Mac operating system, although some time tracking software desktop apps can run on Linux OS. Whenever the need to use time tracking or any other management software arises, it is customary that the implementations require some special hardware. With SaaS-based time tracking, your company can cut down on the cost and time regarding the decision-making process. Depending on your business’s needs, there are several deployment methods for time tracking software. Any business seeking to adopt time tracking software must consider the available options. Many individuals, particularly those that haven’t used time tracking software, think that using such a tool makes the employees think they are underworking.


The procedure of tracking and billable time in QuickBooks Online is easy. You can either use the Time tracking feature which makes it quite easy to track the billable hours. On the other hand, you can enter the customer hours in timesheets.

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